The next Parent Meeting is October 2026. Registration link will come soon!
Communications Committee
Mission
Support consistent, professional, strategic communication that strengthens the PPA brand, mission, and parent engagement.
Scope
Responsible for:
- social media support
- communication scheduling
- approved content assistance
- messaging consistency
- engagement support
- public-facing communication coordination
This committee protects organizational voice.
Expected Workload & Responsibilities
Estimated Time:
3–7 hours weekly
Responsibilities:
- assist with content scheduling
- support approved graphics/posts
- monitor engagement
- help communicate events/updates
- maintain communication consistency
- support positive digital presence
Communication Expectations
Committee members are expected to:
- only approved messaging is posted
- maintain professional tone
- avoid online conflict engagement
- escalate sensitive situations
- protect organizational reputation
Events & Hospitality Committee
Mission
Create organized, welcoming, and professionally executed events that strengthen community, trust, and parent engagement.
Scope
Responsible for:
- event logistics
- setup/cleanup coordination
- hospitality
- volunteer support
- event flow
- parent experience at gatherings
This committee manages operational atmosphere.
Expected Workload & Responsibilities
Estimated Time:
3–6 hours during event periods
Responsibilities:
- coordinate event support needs
- assist with venue preparation
- support check-in processes
- manage hospitality elements
- coordinate volunteers
- assist with supplies/materials
- support smooth event execution
Communication Expectations
Committee members are expected to:
- communicate timelines clearly
- confirm assignments promptly
- escalate operational concerns early
- maintain professionalism during events
- support collaborative problem-solving
Membership & Outreach Committee
Mission
Expand awareness, membership growth, and organizational visibility while maintaining alignment with PPA values and standards.
Scope
Responsible for:
- membership recruitment
- outreach initiatives
- community awareness
- parent referrals
- relationship building
- growth support efforts
This committee helps scale PPA responsibly.
Expected Workload & Responsibilities
Estimated Time:
2–5 hours weekly
Responsibilities:
- support membership drives
- distribute approved outreach materials
- engage with prospective families
- support informational events
- assist with registration initiatives
- identify outreach opportunities
- coordinate parent interest follow-up
Communication Expectations
Committee members are expected to:
- use approved messaging only
- maintain brand consistency
- direct sensitive questions to leadership
- avoid public controversy engagement
- communicate accurately and professionally
Parent Engagement Committee
Mission
Build meaningful parent connection, participation, inclusion, and retention within Panther Parent Alliance™.
Scope
Responsible for:
- welcoming new members
- increasing participation
- supporting parent involvement
- monitoring parent experience
- encouraging positive community culture
- helping families feel connected and informed
This committee is the emotional front door of PPA.
Expected Workload & Responsibilities
Estimated Time:
2–4 hours weekly
Responsibilities:
- welcome new members
- assist with onboarding communication
- support membership engagement activities
- identify parent concerns/trends
- encourage attendance at meetings/events
- assist with parent support initiatives
- help maintain positive group culture
Communication Expectations
Committee members are expected to:
- respond professionally and respectfully
- escalate major concerns to leadership
- avoid emotional conflict engagement
- maintain confidentiality
- communicate consistently with membersr
Resource Library Committee
Mission
Develop, organize, maintain, and protect valuable parent resources that support student and family success.
Scope
Responsible for:
- organizing resources
- identifying parent needs
- maintaining digital resource systems
- helping ensure information quality and consistency
- protecting organizational materials
This committee helps create institutional value.
Expected Workload & Responsibilities
Estimated Time:
2–5 hours weekly
Responsibilities:
- organize approved resources
- maintain digital library structure
- assist with resource categorization
- identify resource gaps
- support updates and revisions
- ensure materials remain professional and current
Communication Expectations
Committee members are expected to:
- maintain confidentiality where applicable
- follow intellectual property expectations
- communicate updates consistently
- avoid unauthorized resource distribution
- document changes clearly
University Relations Committee
Mission
Support positive, professional, and collaborative relationship-building efforts between Panther Parent Alliance™ and Prairie View A&M University™ stakeholders.
Scope
Responsible for:
- relationship support
- professional engagement
- identifying collaboration opportunities
- helping maintain constructive communication channels
This committee helps preserve institutional credibility.
Expected Workload & Responsibilities
Estimated Time:
1–4 hours weekly
Responsibilities:
- assist with university-related coordination
- support communication professionalism
- identify partnership opportunities
- maintain relationship awareness
- support constructive engagement efforts
Communication Expectations
Committee members are expected to:
- maintain professionalism at all times
- avoid adversarial engagement
- escalate concerns appropriately
- communicate carefully and accurately
- protect relationship integrity
Volunteer Coordination Committee
Mission
Support volunteer organization, accountability, participation, and operational efficiency across Panther Parent Alliance™ activities.
Scope
Responsible for:
- volunteer tracking
- assignment coordination
- participation support
- staffing assistance
- operational follow-up
This committee helps keep execution functional.
Expected Workload & Responsibilities
Estimated Time:
2–4 hours weekly
Responsibilities:
- coordinate volunteer assignments
- track participation needs
- assist with staffing events
- maintain volunteer communication
- support accountability processes
- identify volunteer support gaps
Communication Expectations
Committee members are expected to:
- communicate assignments clearly
- maintain accountability professionally
- follow up consistently
- document volunteer needs
- escalate operational concerns promptly